Making a Job Offer (Employing a Personal Assistant) The resources are structured so that you can read guidance to explain what you need to know, then apply this by using the templates. Template 3.1(a) - job offer letter - Word format Guidance 3.2 - holiday pay and entitlement Template 3.2(a) - holiday pay calculator (fixed hours) Template 3.2(b) - holiday pay calculator (zero or flexible hours) Template 3.3(a) - telephone reference request form Template 3.3(b) - written reference request form Template 3.3(c) - cover letter for written reference requests Template 3.4(a) - PA time sheet - Word format Template 3.4(b) - PA time sheet - Excel format Template 3.4(c) - PA time sheet - more than one hourly rate Guidance 3.4(d) - PA time sheet guidance Template 3.4(e) - PA time sheet - monthly Template 3.5(a) - Holiday record sheet - Excel format Template 3.5(b) - Holiday record sheet - Word format Template 3.6 - PA mileage record Template 3.7 - PA sickness record